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Purchases and expenses

Add a supplier

Record a supplier once, with their name, VAT number and payment terms, and they are ready on every bill and purchase order.

3 min read 3 steps Open this screen in Books

Open the supplier list

In the side menu choose Customers & suppliers, press Suppliers (1) to list them, then New contact (2).
Open the supplier list

Fill in the supplier's details

Because you started from the supplier list, Kind (1) is already set to Supplier. Choose Customer & supplier if you both sell to them and buy from them.

  • Arabic name: the only required field.
  • Payment terms (2): the number of days the supplier gives you. Leave 0 for cash. Their bills take their due date from it.
  • VAT number (3): 15 digits, starting and ending with 3. Copy it from the supplier's invoice.
  • Code: leave it empty and one is given automatically.
Writing a bill and the supplier is not there? Type their name in the bill's supplier field and choose New supplier, without leaving the bill.
Fill in the supplier's details

Save and check

Press Save. The supplier appears in the list with a code, ready for purchase orders, bills and expenses. To change them later press Edit on their row, where you also find the Catalogue tab: the items this supplier has a price for, and what was last paid.
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Purchases and expenses

Record a supplier bill

Enter the supplier's invoice as you received it. It posts as expense or stock with input VAT, and shows what you owe.

5 min Read Purchases and expenses

Create a purchase order

Write down what you ordered from a supplier under a reference number, then receive the goods or turn it into a bill.

4 min Read Purchases and expenses

Supplier statement

All of a supplier's bills, debit notes and payments with a running balance, so you know what you owe and can match it to their statement.

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