A purchase order that becomes a bill
The order never touches the books; when the goods arrive it converts whole into a supplier bill with its lines and its warehouse.
Purchases and expenses
From the purchase order to the payment, with the supplier's bill read from its photo
Purchase orders that become supplier bills, debit notes, payments allocated against their bills, a quick expense in one screen, scanned bills read into drafts — and approval before posting for those who want it.
Available from the Grow plan
Hosted in the Kingdom
On iPhone and iPad
Supplier bills by status and due date, with what is overdue.
What it does
Purchases and expenses
Supplier bills and debit notes
The bill raises its journal at posting — expense or inventory, input VAT, payables — and a return to the supplier is a debit note tied to it.
Allocated payments
A payment is allocated against specific bills or oldest first, in one journal on the bank or the cash box.
Quick expense
A cash or card expense in one screen, with its VAT, cost centre and attachment, and no full supplier bill.
Reading a scanned bill
The draft bill and its attachment are created first, then the image is read in Arabic and English: supplier, date, total and VAT. Nothing posts before you review it.
Approval before posting
An approval policy for supplier bills: an amount threshold, approvers, delegation when someone is away, and escalation — and nobody approves what they created.
AP aging and supplier statements
What you owe and when it falls due, and a statement for any supplier over any period.
Input VAT in the return
Every riyal of VAT that came in on a bill or an expense lands in the VAT return, reconciled against the VAT accounts.
From inside the product
Real screens from Basmtak Books, with sample data.
How it flows
From order to payment
The order never touches the books, and the bill never posts before whoever approves it.
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Send the purchase order
To the supplier, without touching the books.
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Record the bill
By converting the order, from a photo of the bill, or by hand.
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Approve it, if your policy asks
Who approves, up to what amount, and who stands in.
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Post it
The journal is written: expense or inventory, input VAT, payables.
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Pay and match
A payment allocated against the bill, and AP aging knows what is left.
Where it stops today
We write down what we have not built yet, so you do not discover it after subscribing.
- Reading scanned bills is not in every plan; where it is, there is no monthly cap. The pricing page shows which plans carry it.
- Approval before posting covers supplier bills; purchase orders and debit notes are never held, because the first touches nothing and the second reduces what you owe.
- No three-way match (order / receipt / bill) yet; a purchase order converts whole into a bill, once.
Common questions
Purchases and expenses
Can I record an expense without a supplier bill?
Yes, from the quick expense screen: amount, account, payment method, VAT and cost centre, with a photo of the receipt attached. It raises its journal directly.
Does it read Arabic bills?
Yes, reading works in Arabic and English together. What was read is shown beside the image for correction, and the bill never posts before your review.
Who can approve a supplier bill?
Whoever the approval policy names: one or more approvers, each with an amount limit, a delegate when away, and escalation if the answer is late. And nobody approves what they created.
Record your first supplier bill from its photo
The free trial includes reading bills from their photos.
No credit card. We activate your account within business hours, and your 14 free days start the moment we do.