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Basmtak Books
Sales and customers

Price lists and quantity breaks

Set prices for a customer or a group of customers, and a lower price for large quantities, so they appear on the invoice by themselves.

4 min read 4 steps Open this screen in Books

Create the list

From Sales open the Price lists tab and press New list. Give it a name, such as Wholesale or Key accounts, and set the Currency. If it only runs for a period, fill in Valid from and Valid to. Turn on Default list if it should apply to every customer without a list of their own, then press Save.
Create the list

Add the prices

Press the list to open it, then press Add price. Set the Item, Unit, From qty and Price, with an optional Discount %, then press Save prices.

For a quantity break, add the item twice: once from quantity 1, and once from quantity 100 at a lower price. The highest level the line quantity reaches is the one used.

For a long list use Paste a sheet: one row each with SKU, unit, minimum quantity and price, then Import rows.

Assign it to the customer

Open the customer in Customers & suppliers, press Edit, choose the list in the Price list field, then Save. The default list needs no assigning.

How the price is chosen

On quotes, sales orders and invoices the system looks in this order: the customer list, then the default list, then the Sale price on the item. A list that has expired or is switched off is not used. A price you type on the line yourself stays as it is.
Changing a list does not touch earlier invoices, but deleting it sends its customers back to the default list.
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