This link carries a payroll, once approved in Basmtak HR, into your books as an accrual journal and a payment journal, with nothing typed twice. You decide when a journal is written: automatically, as a draft for review, or by hand. Nothing is written unless you ask, and Books works fully without this link.
Before you start
- A Basmtak HR account, with your Books business linked to it.
- The owner role or the period-closing permission to change the posting mode.
- Basmtak HR payrolls post to the first business of the account only.
Setting it up
Open the payrolls screen
In the side menu, under Books, choose Basmtak HR payrolls. The screen lists each payroll, its status in HR and the journals the books hold for it.
Choose the posting mode
On the Posting payrolls to the books card choose one:
- Automatic: the journal posts as soon as the payroll is approved or paid.
- Draft for review: the journal is created as a draft for an accountant to review and post from Journals.
- Manual: nothing is written until you press Post or Draft on this page. This is the default.
- Approved in HR
- Accrual journal
- Paid
- Payment journal
| Account | Debit | Credit |
|---|---|---|
| Salaries and allowances expense | 100,000.00 | |
| Salaries payable | 100,000.00 |
A return or cancellation in HR is always reversed, in every mode, so the books never keep the salaries of a withdrawn payroll.
Decide about the other data
Turn on Receive the rest of Basmtak HR's data automatically if you want settlements, advances, custody, expense-claim settlements and business details to arrive. It stays off unless you turn it on, and while off none of it is written to the books.
Follow the payrolls
Each payroll shows its Accrual journal and Payment journal. Where one is not recorded yet, Post or Draft appears beside it. The End-of-service provision tab on the same screen handles the end-of-service provision.
What moves across
- HR to Books: the payroll's accrual journal on approval, and its payment journal when paid.
- HR to Books: branch and department on the journal lines, tied to your cost centres.
- HR to Books, when the option is on: settlements, advances, custody, expense-claim settlements and business details.
- Books to HR: the journal's reference once it posts, so the payroll knows where it landed.
Troubleshooting
The screen says payrolls post to the first business only
You are in an added business. Switch to the first business of the account from the top of the screen.
No payrolls appear
Payrolls appear here once approved in Basmtak HR. Check that the payroll is approved there.
Can a journal repeat if something is sent again?
No. Each journal has a source key, so a repeat finds its journal already there. If a payroll is approved again after a return, the older journal is reversed and the new one written.
Posting stopped because of account mapping
Journal lines are matched to your accounts through each account's system tag. If a tagged account was removed or the chart changed heavily, posting stops rather than guessing. Review the chart with your accountant.
Posting says Basmtak HR is unavailable
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